2-Day Oncology Workshop & Retreat

Join Us for a Two-Day Oncology Retreat

Escape to the serene Tamborine Mountain Glades, just an hour from Brisbane or the Gold Coast, for a unique blend of professional development and relaxation.

Saturday: Begin your day with a peaceful rainforest walk or invigorating yoga session, followed by engaging oncology sessions led by Dr. Stewart Ryan, Dr. Amy Lane, and Dr. Cat Chan. In the evening, unwind and connect with peers and friends, in a relaxed atmosphere featuring an all-you-can-eat pizza buffet, live music by Liv and Ed Music, and Happy Hour drinks on a private outdoor terrace.

Sunday: Start with a refreshing yoga session, then dive into a hands-on chemotherapy workshop. Conclude the day with delightful canapés and drinks.

With limited spots available, Saturday can accommodate up to 100 attendees, while Sunday offers a more intimate experience with a maximum of 15 attendees. Secure your place for this rejuvenating retreat among friends and peers.

Explore the Program Flyer, including lectures, yoga, bush walks, and hands-on chemotherapy workshops.

Day 1 | Saturday 22nd February 2025 | Oncology Conference

Tamborine Mountain Glades | The Sanctuary

6:30-7:15 AM: Pre-Conference (Option 1): Cedar Creek Falls Bush Walk | Thunderbird Park

6:30-7:30 AM: Pre-Conference (Option 2): Relaxing Yoga (all levels of experience) | The Sanctuary

8:00-8:30 AM: Registration. Tea & Coffee | The Sanctuary

8:30-9:30 AM: A Medical Oncologist's Practical Approach: Diagnosis, Prognosis & Treatment Options for Common Skin Tumours in Dogs & Cats | Dr. Cat Chan

9:30-10:30 AM: Incisional vs. Excisional Biopsy: Impact on Staging & Surgical Planning | Dr. Stewart Ryan

10:30-11:00 AM: Morning Tea. Assorted Mini Quiches with Tomato Relish & Whole Fruit* | The Sanctuary

11:00-12:00 PM: Skin Tumours: A Surgical Oncologist’s Guide to Surgical Techniques, Pathology Submissions & Post-Op Care | Dr. Stewart Ryan

12:00-12:30 PM: Q&A Session: Roundtable & Case Discussion (Skin Tumours) | Drs. Ryan, Lane & Chan

12:30-1:30 PM: Lunch. Honey Soy & Lime Stir-Fry with Marinated Chicken & Rice Noodles. Served with Salad, Wedges, Sour Cream, Sweet Chili & House-Made Fruit Punch* | The Sanctuary

1:30-2:30 PM: Managing the Sick Cancer Patient: Paraneoplastic Syndromes, Chemotherapy Side Effects & Palliative Care | Dr. Amy Lane | Sponsored by Hills

2:30-3:30 PM: Guiding Pet Owners Through Cancer Treatment: Navigating Difficult Conversations on Chemotherapy, Costs & Decision-Making | Dr. Amy Lane

3:30-4:00 PM: Afternoon Tea. Freshly Baked Scones with Fresh Cream & Strawberry Jam* | The Sanctuary

4:00-4:30 PM: We Are All Human: Case-Based Examples of Mistakes Made by Specialists & GP Vets – How to Avoid, Fix & Support Each Other | Dr. Cat Chan

4:30-5:00 PM: Q&A Session: Topics & Questions Submitted by Attendees | Dr. Cat Chan

6:00-10:00 PM: Post-Conference: Happy Hour (6-8 PM), Live Music (6-9 PM), All-You-Can-Eat Pizza Buffet*| Private Event at The Terrace, Rainforest Restaurant

* Vegetarian, Vegan, Gluten-Free & Dairy-Free Options Available

Day 2 | Sunday 23rd February 2025 | Chemotherapy Workshop

Tamborine Mountain Glades | Miners Lantern

6:30-7:30 AM: Pre-Conference: Relaxing Yoga (all levels of experience) | Miners Lantern

8:00-8:30 AM: Registration. Tea & Coffee | Miners Lantern

8:30-9:30 AM: Demystifying Chemotherapy: The Good, the Bad, the Truth & the Ugly | Dr. Cat Chan

9:30-10:30 AM: Chemotherapy Safety in Veterinary Practice & Supplier Insights | Dr. Cat Chan

10:30-11:00 AM: Morning Tea. Assorted Savoury Croissants* | Miners Lantern

11:00-12:00 PM: Hands-on: Administering Injectable Chemotherapy using closed-system transfer devices:Chemfort, Equashield & PhaSeal | Dr. Cat Chan & Dr. Amy Lane

12:00-12:30 PM: Live Dog Demonstration | Dr. Cat Chan

12:30-1:30 PM: Lunch. Roasted Chicken, Assorted Cold Meats, Cheese, Antipasto Platter with Crust Bread. Served with Salad, Wedges, Sour Cream, Sweet Chili & House-Made Fruit Punch*| Miners Lantern

1:30-3:30 PM: Hands-on: Practice on Dummy Dog Venipuncture Leg Models| Dr. Cat Chan & Dr. Amy Lane

3:30-4:00 PM: Afternoon Tea. Assorted Sweet Gourmet Muffins* | Miners Lantern

4:00-4:30 PM: Q&A Session: Topics & Questions Submitted by Attendees | Dr. Cat Chan

4:30-5:00 PM: Hands-on: Advanced Techniques: Cytarabine CRI & Intracavitary Chemotherapy| Dr. Cat Chan

5:00-6:00 PM: Post-Conference: Fruit and Cheese Platter. Tea & Coffee. | Miners Lantern

* Vegetarian, Vegan, Gluten-Free & Dairy-Free Options Available

Meet the speakers: Dr. Stewart Ryan, Dr. Catherine Chan, and Dr. Amy Lane.

Join us on Sunday 23rd February 2025, for a practical hands-on chemotherapy workshop at Miners Lantern at Tamborine Mountain Glades, limited to 15 vets and nurses. This workshop will empower you with the skills and insights required to safely administer oral and injectable chemotherapy.

You’ll receive comprehensive guidance on:

• Preparation, handling, storage, transport, disposal, and dispensing of oral and injectable chemotherapy.

Workshop Highlights:

• Morning Session: Begin with engaging and insightful chemotherapy presentations.

• Afternoon Session: Engage in hands-on practice with dog dummy leg venipuncture models and a live dog demonstration.

Some of the Topics Covered:

• The good, the bad, the ugly, and the truth about chemotherapy, addressing common questions, concerns, and challenges in veterinary practice.

• Chemotherapy safety for pets, owners, and staff, and how to discuss these aspects with clients and staff.

• Administering oral and injectable chemotherapy, including advanced techniques like intracavitary chemotherapy.

• Supplier insights and costs, so you know exactly what to order and where to get it.

Post-Workshop Support: You’ll also receive post-workshop support via Zoom from Dr. Catherine Chan to help you implement your new skills confidently and effectively

Participants will leave with a large take-home chemotherapy pack containing all the essential equipment, exclusive resources such as training manuals, and chemotherapy drug information sheets for dogs and cats, valued at over $2,500. Our team works diligently with the right sponsors to ensure you receive top-quality products, so all you need are clippers and the chemotherapy drugs. No need to spend time researching or setting up, as we provide everything, including a cytotoxic spill kit and extravasation kit.

Whether you’re a beginner or have extensive experience, this workshop is for anyone with a keen interest in mastering chemotherapy safely and confidently. Not sure? Want to improve your skills? Ensure you are safe? This workshop is individually tailored for you!

For full details, refer to the Sunday program.

Click here for a link to our last chemotherapy workshop & hear from our attendees.

Additional Staff Member Tickets: Bring along a nurse or another vet from the same practice for an extra $1,499, which is 40% off the original ticket cost. This exclusive offer is designed to reduce costs for vet nurses and other veterinarians from the same hospital, ensuring a high-quality learning experience for the entire team.

This staff member ticket includes full one-day workshop access, excluding take-home chemotherapy packs and manuals. However, one pack will be supplied to the vet hospital.

Travel & Shipping: For those traveling from interstate or overseas and attending the Day 2 chemotherapy workshop, please ensure you request a check-in for a 23 kg luggage allowance to take your large take-home chemotherapy packs with you. Alternatively, we can ship them for a flat rate of $50, or $70 for remote and regional areas. For overseas veterinarians, please contact us to determine the shipping cost individually, as it depends on the size and location. We will provide you with the exact cost once we have the necessary details.

Welcome to The Pet Oncologist 2-Day Oncology Workshop & Retreat at Tamborine Mountain Glades! This retreat is the perfect opportunity to focus on professional growth, relax in a tranquil setting, and connect with your peers.

VENUE:

The workshop will be held at Tamborine Mountain Glades, offering a secluded and peaceful environment to focus on learning and enjoy a relaxing break from the busy veterinary industry!

INTERNET:

Complimentary high-speed Wi-Fi is available. 

The venue's Wi-Fi network is Thunderbird Guest, and no password is required.

PHONE RECEPTION:

Please be aware that phone reception at the venue is limited, with only small hotspots available. We encourage you to embrace this opportunity to disconnect from phone calls and fully immerse yourself in the workshop and the natural surroundings.

To facilitate communication during the event, we have set up dedicated WhatsApp groups.

Please download WhatsApp in advance, so you can join our group chats for updates and messages throughout the retreat.

• Main Event Group: Join Here

• Q&A Group: Join Here for live Q&A sessions.

• Accommodation & Transport Arrangement Group:Join Here to coordinate transport with fellow attendees.

For more details, please refer to the Join Our WhatsApp Event Groups section in the accordion below.

ON-THE-DAY REGISTRATION:

On the day of the event, registration will be available between 8:00 and 8:30 a.m., with complimentary tea and coffee provided. On Saturday, please proceed to The Sanctuary for registration, and on Sunday, head to Miners Lantern. The workshop will commence promptly at 8:30 a.m. Remember to wear your name tag throughout the event, as it grants you access to the workshop, meals, and other provisions.

DRESS CODE:

The dress code is smart casual.

For Day 2, which includes a hands-on chemotherapy practical workshop, we recommend wearing comfortable clothing and shoes.

CONTINUING EDUCATION POINTS:

You will receive a CPD certificate with 19.5 CPD points for both days: 6.5 CPD points for Day 1 and 13 CPD points for Day 2.

FEEDBACK & GIVEAWAYS:

At the end of the workshop, you will be invited to complete a feedback survey. Those who participate will be entered into a prize draw for a standard consultation report, valued at $300. One winner will be drawn at the conclusion of each day, so there’s a chance to win on both Day 1 and Day 2.

Additional prizes will also be awarded throughout the event, thanks to our sponsors, including Hills, BOVA AUS and KONG Company.

DAY 2 | CHEMOTHERAPY WORKSHOP | SUNDAY 23RD FEBRUARY 2025:

Attendees of the Day 2 chemotherapy workshop will receive a large take-home chemotherapy pack, which includes all the essential equipment, manuals, and drug information sheets for safe chemotherapy administration.

Each chemotherapy workshop attendee will receive a complimentary scrub top, thanks to Knight Benedikt, to wear during the workshop. Knight Benedikt will also provide a box of Halyard Purple Nitrile Chemotherapy Gloves. Chemotherapy consumables and supplies will also be provided by Cenvet and other sponsors.

Please provide us with your scrub top and chemotherapy glove sizes for each ticket purchased.

For details on discounted ticket options for staff and shipping arrangements for take-home chemotherapy packs, please refer to the Day 2 Chemotherapy Workshop section.

PRE-CONFERENCE YOGA SESSIONS:

Join us for relaxing Hatha Yoga sessions led by Romana, my favourite yoga instructor, who is coming all the way from Hervey Bay. With over 20 years of experience, Romana will guide sessions available to all attendees on both Saturday and Sunday mornings at 6:30 a.m. sharp for one hour. These sessions cater to all levels of experience, from beginners to advanced.

We are offering half-price discounted tickets at $12 to attendees, but spots are limited and available on a first-come, first-served basis.

Please bring your own yoga mat, towels, and water bottles.

GROUP BUSH WALK:

The Pre-Conference Cedar Creek Falls Bush Walk is scheduled for Day 1.

Please meet at Thunderbird Park between 6:20 and 6:30 a.m. The group walk will start promptly at 6:30 a.m. and takes approximately a 30- to 45-minute round trip.

If you are running late, feel free to enjoy a leisurely walk on your own or catch up to the group. The walk is self-guided, allowing you to take your time and enjoy one of the most stunning waterfalls in the region.

Please bring insect repellent, a hat, sunscreen, and your own water bottles. Wear enclosed shoes.

CATERING:
Catering and drinks will be provided on both days.

The venue will cater for various dietary needs, including vegan, vegetarian, gluten-free, etc. Please mention your dietary requirements when booking your ticket.

A complimentary all-you-can-eat pizza buffet dinner, live music and happy hour drinks will be available to Day 1 attendees in a private outdoor social setting on the terrace.

Canapés and drinks will be provided at the conclusion of Day 2.

BREAKFAST OPTIONS:

Start your day with a buffet breakfast at the Rainforest Restaurant, available from 7:30 to 10:00 a.m. daily. Alternatively, enjoy a menu selection at The Terrace Kiosk, also opening at 7:30 a.m. Please note that breakfast is not included in the event package. Menu and prices can be found on their website.

FAMILIES & PARTNERS:

There are plenty of activities to enjoy at the retreat, with Thunderbird Park, Tree-Top Challenge, horse riding, and mini golf on-site. You are welcome to bring your family. While babysitting services are not currently available, we are exploring options to offer babysitting for an additional fee. More details will be provided as soon as possible.

For more information, you can read more about these activities on their website. We have provided a summary below under Things To Do.

In the meantime, if babysitting is not available, please feel free to bring your children and babies to the event. We kindly ask that you supervise them and ensure they remain quiet when the speakers are talking.

Catering for partners and children is available for an additional fee, including the Day 1 evening pizza buffet, live music and happy hour event. They are also welcome to participate in the complimentary group bush walk and enjoy yoga at a half-price fee.

CONVENIENCE AND ACCESSIBILITY:

All essential amenities and attractions are within walking distance from the venue, ensuring a seamless and convenient experience throughout your stay. Enjoy easy access to local attractions, dining, and accommodations without the need for additional transport.

If you have any questions or concerns, please don't hesitate to contact us at events@thepetoncologist.com. We look forward to seeing you at the workshop!

Pricing and Registration Details

All prices are inclusive of GST, ticket registration, and credit card processing fees.

* Early Bird Discount: 10% off the standard price.

Day 1 (Oncology Symposium) Options:

• Veterinarian: $499

• Nurse/Student/Intern/First-Year Graduate: $349

• Early Bird Veterinarian: $449*

• Early Bird Nurse/Student/Intern/First-Year Graduate: $314*

Day 2 (Chemotherapy Workshop) Options:

• Standard Workshop Attendance: $2,499

• Early Bird Workshop Registration: $2,249*

• Additional Staff (Same Hospital): $1,499 per person

• Early Bird Additional Staff: $1,349*

Combined Day 1 & Day 2 Options:

• Standard Combined Rate: $2,699 (reflecting both days)

• Early Bird Combined Rate: $2,429.10*

Additional Options:

• Complimentary Dinner & Happy Hour Ticket (Day 1): Free for each attendee

• Yoga (Day 1 & 2): $12 each (half price)

• Group Bush Walk (Day 1 only): Free

• Extra Dinner & Happy Hour Tickets (Day 1) e.g. partner: $75 each

• Extra Day Lunch & Drink Ticket (Day 1 & 2) e.g. partner: $60 each

• Dinner Tickets Kids chicken nugget, chips & drink (Day 1): $17.50 each

Early Bird Ticket Sales:

• End Date: Early bird ticket sales end on 1st December 2024.

• Discount Code: Use the code EARLYBIRD at checkout to receive 10% off the standard ticket price.

Note: Discounts are available for early registrations and group bookings from the same hospital. Ensure to register early to take advantage of these offers.

We offer a range of sponsorship tiers, including Platinum, Gold, Silver, Bronze, Lecture Sponsor, and Happy Hour Sponsor, all designed to provide maximum exposure and benefits for your business and our attendees. Each level offers unique benefits, including exhibition spots, banner placements, promotional materials, complimentary passes, and accommodation. You can also opt for a Breakfast Talk Sponsor, with 30 minutes of dedicated speaking time to delegates about your business, or the Happy Hour Sponsor, where you'll engage with attendees in a relaxed and social setting.

Enjoy a great time at a beautiful venue.

For full details and to explore how you can partner with us, please contact us at events@thepetoncologist.com and register your interest ​here.

Attendees of The Pet Oncologist 2-Day Oncology Workshop & Retreat can enjoy a 20% discount on accommodation at The Vistas and Hillside Hotel Rooms (Executive Rooms and Premium Rooms). Other accommodation options, including Lodges and Glamping, are available at the usual rates.

To ensure a smooth booking experience, please refer to the attached PDF document for step-by-step booking instructions, and be sure to use the accommodation booking code: The Pet Oncologist.

Please note that the group allotments will be released to the general public after 1st January 2025, so we highly recommend booking before this date to avoid disappointment. If you wish to book after 1st January 2025, please call or email the venue or Megan Sadler directly to check availability, and ensure you mention the accommodation booking code: The Pet Oncologist.

If you encounter any issues with the discount code or have any questions regarding your booking, please contact Megan Sadler, Events Manager, at Tamborine Mountain Glades via email: events@tmglades.com.au or phone: +61 (0)7 5545 7967.

Transport

Tamborine Mountain Glades is approximately 1 hour by car from both Gold Coast and Brisbane Airports. The simplest and most cost-effective option for transport is car hire. We recommend avoiding taxis, as arranging one for the return trip can be challenging and expensive.

For more information, click here to explore transport options and the Find Us link from the Tamborine Mountain Glades website.

Car Hire Discounts

We have secured a special discount with East Coast Car Rentals for our attendees:

• East Coast Car Rentals: Receive a 15% discount using the promo code PETONCO for car rentals at Brisbane Domestic and International Airports, as well as Gold Coast Airport. You can book and pay directly through their website or contact Santiago at santiago.t@eccr.com.au with your pick-up and drop-off details, including time, date, location, and car type, to arrange payment upon pickup.

• Premium Loss Damage Cover Benefits: Includes $0 excess, $0 security bond, 24/7 premium roadside assistance, and windscreen and tyre coverage.

• Car hire costs typically range from $100 to $150 for a 1-3 day rental, including premium loss damage cover. Attendees can extend their rental period to suit travel plans before and after the event.

Parking

There is free and plentiful parking available on-site at Tamborine Mountain Glades, so you won’t need to worry about parking arrangements during the event.

Things to Do at Thunderbird Park

In addition to the workshop, there are plenty of exciting activities to enjoy at Thunderbird Park, making it an excellent retreat for both attendees and their families.

Some of the activities include:

• TreeTop Challenge: Experience one of Australia's largest high ropes courses with exciting zip lines

  • Canyon Flyer Guided Zipline Tour: Adult $125, Child $105. Mon to Fri: 9:30 am & 1:30 pm. Sat & Sun: 9 am, 9:30 am, 1 pm and 1:30 pm

  • TreeTop Challenge: Adult $70, Child $60, Family $240. Mon to Fri: 9:30 am & 1:30 pm. Sat & Sun: 9 am to 1:30 pm, every 30 mins

  • Junior TreeTop Challenge for kids 3-7 years $40 per child. Sat & Sun: 9 am, 11:30 am & 2 pm

• Dig IT: Australia's First Mini Excavator Park

  • Child $59. Wed: 10:30 am. Sat & Sun: 8:30 am, 10:30 am, 12:30 pm & 2:30 pm

• Mini Golf: A fun 18-hole mini-golf course perfect for families and groups

  • Adult $12, Child $9, Family $39. Sun to Thurs: 8 am to 5 pm. Fri & Sat: 8 am to 7 pm

• Bird Feeding: Free Rainbow Lorikeet bird feeding at 2 pm daily

• Thunderbird Mine: Dig for thundereggs, a unique gemstone found in the area, at the ThunderEgg Fossicking attraction

  • Adult $29, Child $19, Family $96. 8:30 am to 4 pm daily

• 4WD Buggy Adventures: Experience an exciting 4WD buggy tour through the rainforest at Thunderbird Park.

• Laser Skirmish: Enjoy a friendly game of laser tag in the rainforest

  • $51 pay on the day, $41 prepaid. Call 1300 666 559 to book

• Bushwalking & Nature Trails: Discover beautiful walking paths, including the Cedar Creek Falls, perfect for a morning stroll.

• Crystal Panning: Discover the traditional art of crystal and gem panning

  • $15/bag. 8:30 am to 3:45 pm daily

• Pickleball: Combined badminton and table tennis

  • 1 hour court hire $18. 8 am to 5 pm daily

For relaxation, you can indulge in leisure activities like massages at Sol Elements, offering a tranquil experience perfect for unwinding after a day of learning. For more details on the wellness services available, visit Sol Elements at Tamborine Mountain Glades.

For more information on these and other activities, visit the venue's website: Thunderbird Park Activities.

Stay connected and enhance your experience at The Pet Oncologist 2-Day Oncology Workshop & Retreat by joining our dedicated WhatsApp groups. These groups are designed to provide real-time updates, facilitate discussions, and help with logistics.

Main Event Group: Connect with fellow attendees, share insights, and receive important event updates.

• Join Here: Main Event Group

Q&A Group: Engage in live Q&A sessions during the event and get your questions answered promptly.

• Join Here: Q&A Group Link

Accommodation & Transport Arrangement Group: Coordinate accommodation & transport with fellow attendees to ensure a smooth journey to the event.

• Join Here: Accommodation & Transport Group Link

We look forward to having you as part of our community!

1. What is the dress code for the event?

• The dress code is smart casual.

• For Day 2, which includes a hands-on chemotherapy workshop, we recommend wearing comfortable clothing and shoes.

• If you are attending yoga or the group bush walk, please refer to the delegate information for what to bring and wear.

2. Can partners and children attend the event?

• Yes, partners and children are welcome to attend.

• If partners join us for lunch and dinner, they need to pay a lunch delegate fee and a dinner delegate fee.

• Children can attend for free, except for dinner, which incurs a small fee. Click Purchase Tickets to find out more.

• While babysitting services are not currently available, we are exploring options.

• Please supervise children and ensure they remain quiet during talks.

3. Are meals included in the ticket price?

• Yes, meals are included. Enjoy morning tea, afternoon tea, lunch, and evening meals with happy hour on Day 1, and canapés on Day 2.

• Each attendee receives one complimentary ticket for the evening meals and happy hour on Day 1. Bookings are essential.

• Please mention any dietary requirements when booking.

4. What should I bring for the hands-on workshops?

• Wear comfortable clothes and shoes.

• Bring a yoga mat, towel and water battle, if participating in yoga sessions.

5. Is there accommodation available near the venue?

• Yes, attendees can enjoy a 20% discount on accommodation at The Vistas and Hillside Hotel Rooms.

• Please refer to the 'Accomodation'.

• Please book early to avoid disappointment.

6. What transport options are available?

• Tamborine Mountain Glades is approximately 1 hour by car from both Gold Coast and Brisbane airports.

• Car hire is recommended. Attendees receive a 15% discount on car hire with East Coast Car Rentals.

• Please refer to 'Transport & Parking' for more details.

7. Is there parking available at the venue?

• Yes, there is free and plentiful parking available on-site at Tamborine Mountain Glades.

8. Are there activities available for attendees and their families?

• Yes, Thunderbird Park offers activities like the TreeTop Challenge, mini golf, bird feeding, and more. Visit their website for details. We have provided you with a summary on 'Things To Do'.

9. What is the refund policy for the event?

• Refunds are available if requested more than 14 days before the event, minus a $100 administration fee.

• No refunds will be issued for cancellations made with less than 14 days' notice.

• Please refer to the Ticket Refund Policy for further details.

10. How can I explore sponsorship opportunities?

• We offer various sponsorship tiers. For details, please see 'Sponsorship' or contact us at events@thepetoncologist.com.

Ticket Refund Policy

Refunds are available up to 14 business days before the event. If the workshop is canceled by The Pet Oncologist, a full refund will be provided to all ticket holders.

For cancellations made more than 14 business days before the event (i.e. by Friday, 7th February 2025, 10 am AEST), a full refund will be issued, minus a $100 administration fee.

For cancellations made within 14 business days of the event (i.e. from Friday, 7th February 2025, 10 am AEST), a 100% cancellation fee will apply. However, ticket holders who cancel within this period can still receive all workshop resources, including chemotherapy spill kits, extravasation kits, and chemotherapy equipment. The Pet Oncologist will contact you to arrange for pick-up or delivery.

Please refer to the full Ticket Refund Policy for further information or contact us at events@thepetoncologist.com with any questions.

Alan (Event Organiser)

Email: events@thepetoncologist.com

Mobile: +61 452 485 616

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